Purchasing Assistant

Our client is seeking a dependable and detail-oriented Purchasing Administrative Assistant to provide coverage during a long leave. This temporary role will support the purchasing team with vendor communication, purchase order processing, order tracking, and other administrative purchasing tasks. The ideal candidate is organized, comfortable communicating by email, and able to adapt to both slower periods and high-volume activity in a fast-paced office environment.

For consideration, please contact Tawnia Kirshen at 925-274-5416 or email me to my email addres listed on LinkedIn. Thank you!

Key Responsibilities:

• Support the purchasing team with vendor communication
• Create, process, and maintain purchase orders
• Follow up on vendor quotes and pricing requests
• Track orders and provide updates on shipment or delivery status
• Maintain accurate purchasing records and documentation
• Assist with general administrative tasks related to purchasing operations
• Communicate professionally with vendors and internal team members, primarily via email

Qualifications:

Qualifications:

• Previous administrative, purchasing, procurement, or order support experience preferred
• Strong organizational skills and attention to detail
• Comfortable with frequent email communication and follow-up
• Ability to manage multiple tasks and stay organized in a fast-paced office environment
• Adaptable and able to shift priorities during both slower and busier periods
• Proficiency in Microsoft Office and related business systems preferred
• Strong computer and technical skills - Fast data entry, picks up software quickly

Preferred Traits:

• People person with a professional and approachable communication style
• Highly organized and dependable
• Detail-oriented with strong follow-through
• Flexible and able to support a team wherever needed

Compensation

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