Executive Assistant

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state, and local government agencies, Fortune 500 companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients’ success.

FM Talent combines the technical knowledge of our employees with strong execution to help customers achieve their desired outcomes. This has helped our firm earn corporate accolades to include HR Tech Outlook Magazine’s Top 10 HR Consulting Firm, finalist for the U.S. Chamber of Commerce’s Dream Big Awards, and recipient of the Globe Award for Culture and Community.

The FM Talent Recruiting Team works to provide the best possible experience for our clients. We take networking seriously and leverage our relationships to make the biggest impact. This position is contingent upon contract award.

Our client is seeking an Executive Assistant.

Responsibilities:

• Provide comprehensive administrative support to a senior leader within a fast-paced, complex regulatory environment
• Manage a complex calendar with multiple competing priorities, including high-level meetings with senior officials and external stakeholders
• Coordinate and prioritize meeting requests to ensure strategic scheduling and adequate preparation time
• Anticipate the senior leader’s needs and proactively address administrative requirements
• Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
• Coordinate communications with key stakeholders and leadership offices
• Handle sensitive and confidential information with the highest level of discretion Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
• Support videoconference and hybrid meeting technology and logistics
• Prepare briefing materials, agendas, and background documents
• Track action items, deadlines, and follow-up requirements Arrange complex domestic and international travel, including detailed itineraries and expense reporting
• Process travel authorizations and expense reimbursements in accordance with organizational policies
• Manage travel logistics in time-sensitive or high-pressure situations Process invoices, purchase requests, and support budget tracking activities
• Assist with preparing materials for leadership presentations and decision memos
• Support division-wide events and initiatives as needed
• Perform other duties as assigned to support administrative operations

Position/Skill Requirements:

Experience:

• Bachelor's degree preferred or equivalent combination of education and experience
• 10+ years of progressive senior administrative experience required
• Minimum of 5 years supporting C-suite or director-level executives
• Experience in government, financial services, or regulatory environments strongly preferred
• Proven ability to manage competing priorities in fast-paced, high-stakes settings
• Familiarity with federal government operations and protocols is highly desirable

Core Competencies / Other Skills:

• Exceptional judgment and discretion in handling highly sensitive and confidential information
• Strong organizational skills with the ability to anticipate needs and proactively solve problems
• Expert-level written and verbal communication skills, with the ability to interact professionally with senior leaders and external stakeholders
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Ability to work independently with minimal supervision while exercising sound judgment
• Strong attention to detail and commitment to accuracy and deadlines
• Ability to remain adaptable and composed in high-pressure environments

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