Office Manager

Office Manager

The Office Manager is responsible for ensuring the smooth day-to-day operations of the office environment. This role oversees administrative functions, facilities management, employee support, and vendor coordination to maintain a productive and welcoming workplace.

Key Responsibilities

Office Operations & Facilities Management

• Maintain office cleanliness, organization, and functionality, including kitchen upkeep and shared spaces
• Coordinate office maintenance requests with property management
• Manage office inventory, including ordering supplies, kitchen items, and equipment
• Oversee vendor relationships and coordinate external service providers for ad hoc tasks
• Greet visitors and ensure conference rooms are prepared for meetings
• Organize office storage and maintain efficient use of space

Mail & Logistics Management

• Manage incoming and outgoing mail and packages, including scanning and distribution
• Coordinate shipping activities (e.g., FedEx) and handle sensitive deliveries
• Oversee document storage and retrieval processes, including external storage vendors
• Conduct periodic mail collection from alternate office locations

Employee Support & Onboarding

• Facilitate onboarding logistics, including office access, orientation sessions, and distribution of materials
• Provide guidance on company processes such as expense reporting
• Support employee engagement through coordination of team meetings and office activities
• Manage distribution of company swag and onboarding materials

Meetings, Events & Hospitality

• Schedule meetings and coordinate conference room usage
• Arrange team lunches and office catering as needed
• Handle special requests such as employee recognition or sympathy arrangements (e.g., flowers)

Expense & Administrative Management

• Track and compile monthly office-related expenses for submission
• Review and route employee expense reports to appropriate teams
• Maintain records of recurring and one-time administrative costs
• Support compliance with internal financial processes

Qualifications & Skills

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Experience managing vendors and office operations
• Attention to detail and ability to prioritize tasks efficiently
• Proficiency in administrative tools and expense management processes

Success Profile

• Proactive and solutions-oriented
• Highly reliable and detail-focused
• Strong customer-service mindset for supporting employees and guests
• Able to work independently and manage multiple responsibilities simultaneously

Equal employment opportunity, including veterans and individuals with disabilities.

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