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Posted June 17, 2026

Graduate Operations Coordinator

Villanova University
Villanova, Pennsylvania, United States 19085 Full Time
Reference: 285324062

Villanova University


Graduate Operations Coordinator



Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Posting Details (Default Section)

Posting Number: 20260034T
Position Title: Graduate Operations Coordinator
Position Type: Temp/Intern
Location: Villanova, PA
Work Schedule: temporary
Approximate Number of Hours per Week 35
Department: 201-Dean-Engineering
Position Summary:
The temporary employee will support the Graduate Studies Office in the College of Engineering (COE) in the following areas:
1) Management of the College’s graduate application system
2) Support graduate student onboarding and enrollment
3) Facilitate student progression through their degree program

Villanova is a Catholic university sponsored by the Augustinian order. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
Application System (50%)
  • Manage the College’s graduate application system including but not limited to helping students start and complete their applications, coordinate application review, and confirm their eligibility to enroll.
  • Generate reports on application information.

Onboarding and Enrollment (25%)
  • Assist students with enrollment in College graduate programs, including transferring them to the university system, assigning advisors, and providing support with general questions regarding registration.
  • Support faculty advisors with student registration including PIN generation and degree audits.
  • Facilitate the onboarding of graduate assistant (GA) students.
Degree Progression (20%)
  • Support student progression through their degree program, including managing graduate lists, degree conferral, and thesis/dissertation process.

Other: (5%)
  • Perform otherduties and assist with projects as assigned
Minimum Qualifications:
Formal Education
  • Bachelor’s Degree required

Work Experience
  • 3-5 years of work experience
Work Skills
  • Must be a team player with strong writing, interpersonal, organizational, project management and planning skills. Must be a flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies (departments, college, potential students, and students, etc.).
  • Must have strong communication, problem-solving and decision-making skills with the ability to maintain excellent relationships. The individual must be able to work independently as well as with others in a productive manner. Must have the ability to handle multiple tasks, priorities, and deadlines in a fast-paced, multifaceted environment.
  • Must have a deep commitment to the well-being of the University, a commitment to the University’s mission and heritage, and to serving the needs of a diverse community.
Specific Job Knowledge
  • Knowledge and experience with higher education management software
  • Knowledge and experience with CRM system(s) such as Slate and/or any other state-of-the-art platforms
Equipment Knowledge
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint, etc.)
  • Zoom and other videoconferencing services
Preferred Qualifications:
Work Experience
  • Higher Education experience


Equipment Knowledge
  • Experience with Ellucian/Banner or similar ERP system(s)
  • Experience with DegreeWorks or similar degree auditing tool(s)
  • Experience with Softdocs or similar document management platform(s)
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Ignite Your Career at Villanova University!
Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change! Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence. The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.

Why work at Villanova? Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2023 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.

We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The UNITAS Office of Community Enrichment works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups.

Villanova’s most precious asset is our people. Even as a part-time employee, you will receive access to certain benefits, including tuition assistance and more.

Please submit your application at: https://jobs.villanova.edu/. Application packages must include:
  • Cover Letter
  • Curriculum Vitae
  • Names and contact information of three references


The review process will begin immediately and will continue until the position is filled.
EEO Statement
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Posting Date: 06/12/2026
Closing Date (11:59pm ET):
Salary Posting Information:
$30-$32 per hour
Job Classification: non-exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first hear of this employment opportunity?
    • Indeed.com
    • Higheredjobs.com
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current employee
    • Referred by a friend, family member, or former employee
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Cabrini University employee
    • Other
  2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

    (Open Ended Question)

Documents needed to complete your application:

Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
Optional Documents
  1. Letters of Reference (uploaded by applicant)
  2. Other Document




Equal employment opportunity, including veterans and individuals with disabilities.

PI285324062

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