Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism.

Responsibilities:
• Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly.
• Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness.
• Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping.
• Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items.
• Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making.
• Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives.
• Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing.
• Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes.
• Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.

Qualifications:

• Demonstrated experience providing executive-level administrative support in a fast-paced, detail-focused environment.
• Strong calendar management skills with the ability to coordinate meetings, schedules, and shifting priorities effectively.
• Proven ability to arrange business travel and manage related logistics with accuracy and efficiency.
• Experience preparing meeting materials, board or committee documentation, and presentation content for leadership audiences.
• Excellent written communication skills with the ability to draft clear, well-structured correspondence and meeting notes.
• Strong organizational and follow-up skills, including the ability to manage records, track action items, and handle multiple assignments at once.
• Proficiency with standard business technology and collaboration tools used for document preparation, scheduling, and file management.

Compensation

$28.50-$36.00 Hourly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.