Accounting Specialist

We are looking for an Accounting Specialist to join a cultural organization in Dayton, Ohio on a contract basis with the potential for a permanent role. This position supports day-to-day finance operations by helping maintain accurate records, process transactions, and keep accounting activities running smoothly across the business office. The ideal candidate brings hands-on experience in accounting functions and is comfortable working across payables, receivables, reconciliations, and cash management while partnering with finance leadership on reporting and special projects.

Responsibilities:
• Review daily financial activity from various departments and prepare accurate journal entries related to deposits and revenue recognition.
• Produce and examine point-of-sale and receivables reports, post customer-related transactions, and reconcile differences between operating records and accounting data.
• Manage the full accounts payable cycle by verifying invoices, scheduling disbursements, and ensuring vendors are paid on time.
• Record electronic payments for recurring obligations such as taxes, insurance, employee benefits, and other approved expenses.
• Oversee company credit card administration, including account maintenance, employee support, spending limit updates, and related ledger entries.
• Track bank activity, arrange transfers when needed to support cash levels, and escalate unusual transactions for review.
• Maintain petty cash funds and process employee reimbursements for small business-related expenses.
• Prepare required year-end tax documentation, support compliance filings, and keep vendor records organized and current.
• Update cash handling documentation and provide cross-functional support for other accounting duties, reporting needs, and finance projects as assigned.

Qualifications:

• Experience working in accounting operations with responsibility for accounts payable, accounts receivable, and general transaction processing.
• Working knowledge of billing activities, account reconciliation, and maintaining accurate financial records.
• Ability to review financial data carefully, identify discrepancies, and resolve issues in a timely manner.
• Comfortable handling multiple priorities across payment processing, reporting, and administrative accounting support.
• Proficiency with standard accounting systems, spreadsheets, and routine financial reporting tools.
• Strong organizational skills and attention to detail when managing invoices, deposits, tax records, and supporting documentation.
• Effective communication skills to coordinate with internal teams, vendors, and finance leadership.

Compensation

$16.63-$19.25 Hourly

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