Administrative Assistant

We are looking for a dependable Administrative Assistant to support office coordination and facility-related activities for a Contract position based in Florida. This role blends traditional administrative work with hands-on oversight of the workplace environment, making it ideal for someone who is organized, observant, and comfortable managing day-to-day operational needs. The successful candidate will help maintain a well-organized office setting, coordinate with internal teams and external partners, and address routine issues with a proactive approach.

Responsibilities:
• Manage daily administrative tasks, including scheduling, correspondence, document organization, and general office coordination.
• Arrange meetings, travel plans, and service appointments while keeping calendars and logistics running smoothly.
• Maintain accurate paper and digital records to support efficient access to business information.
• Assist with reports, research activities, data entry, and other operational projects as needed.
• Welcome visitors, handle inbound calls, and act as a central point of communication for staff and external contacts.
• Perform regular inspections of the office and surrounding property to identify maintenance, safety, or cleanliness concerns.
• Track facility issues, document observations, and follow through with vendors or service providers until matters are resolved.
• Oversee workplace readiness by monitoring shared spaces, kitchen supplies, and overall office presentation.
• Address routine building or office problems independently when appropriate and escalate larger concerns as needed.

Qualifications:

• Prior experience in administrative support, office coordination, reception, or a similar business support role.
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail.
• Clear written and verbal communication skills for interacting with team members, visitors, and vendors.
• Comfortable working independently, using sound judgment, and taking initiative to solve problems.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to lift up to 25 pounds and move throughout the property daily, including stairways and stairwells.
• Able to remain on your feet for extended periods while conducting inspections or handling office needs.

Compensation

$20.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.