Property Administrator

We are looking for a proactive Assistant Property Manager to support residential property operations on-site in Cupertino, California. This contract opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and day-to-day property support in a fast-paced environment. The person in this role will help maintain a well-run community by partnering with tenants, vendors, and property leadership to keep operations organized, responsive, and thorough.

Responsibilities:

• Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner.

• Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively.

• Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns.

• Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships.

• Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork.

• Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status.

• Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access.

• Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate.

• Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness.Assis

Qualifications:

• Prior experience in property management, leasing, resident relations, or a comparable administrative support role is preferred.
• Working knowledge of residential property operations, lease processes, and maintenance coordination practices.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up items effectively.
• Clear written and verbal communication skills, with the ability to interact professionally with residents, vendors, and internal teams.
• Comfortable working independently on-site while also collaborating closely with broader property management staff.
• Proficiency with property management platforms such as Yardi, along with familiarity with rent tracking or basic accounting tools, is preferred.
• General understanding of building systems and common maintenance categories, including plumbing, electrical, and related facility issues, is a plus.
• High school diploma required; additional education in business, property management, or a related field is preferred.

Compensation

$22.16-$25.66 Hourly

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