Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day office operations in Maitland, Florida. This is a Long-term Contract position suited for someone who enjoys organized, hands-on administrative work in a collaborative on-site environment. The role focuses on document handling, data entry, front-office support, and vendor record verification while partnering closely with the accounting team. Candidates should be comfortable working in the office each day and managing routine tasks with accuracy and consistency.

Responsibilities:
• Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems.
• Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping.
• Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses.
• Provide general administrative support to the department through accurate data entry and routine office coordination.
• Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner.
• Work closely with team members in a collaborative office setting to help keep daily administrative activities on track.
• Support accounting-related administrative tasks as needed, without requiring formal accounting expertise.
• Follow established office schedules and procedures while completing assigned work within regular business hours.

Qualifications:

• At least 1 year of administrative or office support experience.
• Strong data entry skills with careful attention to detail and accuracy.
• Ability to manage paper and digital documents in an organized manner.
• Comfortable reviewing forms and vendor records for completeness and compliance.
• Strong communication skills for answering calls and supporting office interactions.
• Willingness to work fully on-site in Maitland, Florida with no remote work option.
• Ability to work effectively in a team-oriented environment.
• Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination.

Compensation

$15.84-$18.34 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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