Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, welcoming, and well-maintained workplace. This contract position blends front desk coverage, office coordination, and hands-on facilities support, making it ideal for someone who enjoys a varied workday and takes pride in keeping operations running smoothly. The role requires a collaborative, detail-focused team member who can manage everyday workplace needs, assist employees and visitors, and step in wherever support is needed across the office.

Responsibilities:

• Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office.

• Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests.

• Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries.

• Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day.

• Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed.

• Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs.

• Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed.

• Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics.

• Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services.

• Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs.

Qualifications:

• At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role.
• Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment.
• Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces.
• Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination.
• Experience working with vendors, building management, or service providers to address maintenance and workplace needs.
• Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System.
• Clear communication skills and a team-oriented approach with a willingness to assist wherever needed.
• Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours.

Compensation

$20.59-$26.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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