Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to senior leadership within a mission-driven non-profit organization in Charlotte, North Carolina. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain strong organization across multiple executive needs, and handle sensitive information with sound judgment. The role offers a hybrid or virtual work arrangement and will contribute to executive operations, board coordination, communication support, and event execution.

Responsibilities:
• Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track.
• Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently.
• Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities.
• Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence.
• Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings.
• Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately.
• Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking.
• Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments.
• Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed.

Qualifications:

• Demonstrated background supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity.
• Strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy.
• Hands-on experience arranging executive travel and supporting events from planning through completion.
• Proven ability to handle confidential information with discretion and sound judgment.
• Advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel.
• Effective written communication skills with the ability to draft, edit, and polish clear business documents.
• Comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative.
• Previous experience in a non-profit or mission-focused environment and familiarity with board support are valued.

Compensation

$30.40-$35.20 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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