Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily office operations for a commercial and industrial electrical contractor in Solon, Ohio. This Long-term Contract position is fully onsite and plays an important role in keeping communication, documentation, and scheduling on track for project managers, field teams, and company leadership. The ideal candidate brings strong administrative experience, sharp attention to detail, and the ability to stay effective in a busy, deadline-focused construction environment.

Responsibilities:
• Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations.
• Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence.
• Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications.
• Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy.
• Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized.
• Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams.
• Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software.
• Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward.

Qualifications:

• At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry.
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management.
• Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism.
• Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting.
• Familiarity with construction terminology, job documents, and project workflows is strongly preferred.
• Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Compensation

$19.00-$23.00 Hourly

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