Office Assistant

We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset.

Responsibilities:
• Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests.
• Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience.
• Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks.
• Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers.
• Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs.
• Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution.
• Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness.
• Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support.
• Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns.
• Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.

Qualifications:

• At least 2 years of experience in office management, office coordination, administrative support, or a similar workplace operations role.

• Demonstrated ability to manage multiple responsibilities independently while working effectively with executives, HR, IT, vendors, and facilities contacts.

• Strong organizational skills with the ability to prioritize tasks, solve problems quickly, and maintain attention to detail in a busy office setting.

• Clear communication skills and a customer-focused approach when assisting employees, visitors, and external partners.

• Experience handling office supply management, shipping and receiving, front desk or receptionist duties, and general administrative office support.

• Familiarity with Microsoft Office and standard workplace tools used for scheduling, communication, and document preparation.

• Comfort working with sensitive information and exercising sound judgment, discretion, and a respectful approach.

• Notary experience or the ability to coordinate notarization and apostille-related tasks is a plus.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013452128**

Compensation

$23.00-$24.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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