Administrative Assistant

We are seeking a proactive and detail-oriented part-time Administrative Coordinator to support daily office operations and accounting functions.

Manage front desk operations, including answering incoming calls and greeting visitors

Open and close the office daily (lights, coffee setup, kitchenette organization)

Review and track daily calendars (monitoring in-office vs. remote meetings)

Schedule and coordinate internal and external meetings

Perform high-volume data entry with accuracy and attention to detail

Process invoices and provide administrative support to senior accounting staff

Utilize QuickBooks for timesheets, time entry, and invoice processing

Convert paper files into electronic format through scanning and document organization

Assist with system transitions and learn new software as needed

Track vehicle and equipment billing related to company projects

Order office snacks and maintain kitchen and supply inventory

Provide general administrative support across the team as needed

Handle inbound calls related to water infrastructure inquiries

Adapt to workflow fluctuations, with opportunity to ramp from part-time to full-time hours over time

Qualifications:

Self-motivated and proactive with the ability to work independently in a quieter office setting

Willingness to take initiative and seek out additional tasks during slower periods

Strong organizational skills and ability to manage multiple priorities

Effective time management with the ability to meet deadlines

At least 1+ year of administrative, customer support, or related experience

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Experience with QuickBooks, including data entry and invoicing, preferred

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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