Personal/Executive Assistant

We are looking for a dependable professsional to support day-to-day financial activities while also assisting with administrative coordination. This position is well suited to someone who is comfortable balancing accounting tasks with executive support, staying organized across shifting priorities, and working confidently with digital tools. The ideal candidate brings a detail oriented, service-minded approach, strong attention to detail, and the ability to keep information accurate and well managed.

Responsibilities:

• Maintain accurate financial records by processing routine bookkeeping transactions and keeping supporting documentation organized.

• Handle accounts payable and accounts receivable activities, including entering invoices, tracking payments, and following up on outstanding items.

• Complete bank and account reconciliations on a regular basis to verify balances and resolve discrepancies promptly.

• Use QuickBooks and other business software to record financial activity, generate reports, and support day-to-day accounting operations.

• Coordinate calendars, appointments, and scheduling needs to help executives stay organized and prepared.

• Assist with planning meetings, events, and related logistics while ensuring details are managed efficiently.

• Prioritize a mix of accounting and administrative assignments, maintaining accuracy and responsiveness across multiple requests.

• Communicate effectively with internal and external contacts to support smooth operations and positive working relationships

Qualifications:

• At least 3 years of experience in bookkeeping, accounting support, or a closely related position.
• Working knowledge of accounts payable, accounts receivable, and general bookkeeping practices.
• Hands-on experience using QuickBooks for financial recordkeeping and reporting.
• Ability to perform bank reconciliations with a high degree of accuracy and attention to detail.
• Strong organizational skills with the ability to manage deadlines and shifting priorities effectively.
• Comfort with technology and the ability to learn new systems and digital tools quickly.
• Experience with calendar coordination, scheduling, or event support is preferred.
• Strong communication skills and a dependable, resourceful work style.

Compensation

$60,000.00-$80,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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