Administrative Coordinator

We are looking for an Administrative Coordinator to provide dependable operational and clerical support for a healthcare organization located in the Greater Philadelphia Region. This Long-term contract position plays an important role in keeping office activities organized while assisting with Human Resources-related administration and cross-functional communication. The ideal Administrative Coordinator candidate will bring strong attention to detail, sound judgment when handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

What you get to do every single day:

• Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently.

• Maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality.

• Assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps.

• Provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination.

• Monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses.

• Help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed.

• Create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting.

• Contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities.

• Respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

Qualifications:

Other requirements for the Administrative Coordinator position include and are not limited to:

• Associate’s degree required; bachelor’s degree is preferred.

• 3+ years of experience in administrative support, clerical operations, or office coordination is preferred.

• Previous exposure to Human Resources support activities is beneficial.

• Strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively.

• Clear written and verbal communication skills, including experience handling inbound calls and routine correspondence.

• Proficiency with Microsoft Office applications; experience using HRIS, database platforms, or similar systems is a plus.

• Ability to manage confidential information with professionalism, discretion, and attention to detail.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013454222

Compensation

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