Payroll Tax Administrator

We are looking for a Payroll Tax Administrator to support complex payroll tax operations and reconciliation activities for a long-term contract assignment based in Downey, California. This role focuses on ensuring accurate quarter-end and year-end payroll balancing, validating tax reporting details, and helping maintain compliance across multiple payroll entities. The ideal candidate brings strong analytical judgment, hands-on payroll tax expertise, and the ability to collaborate with payroll teams on reporting, corrections, and filing readiness.

Responsibilities:
• Conduct quarterly payroll tax balancing to confirm accurate federal, state, Medicare, and local tax reporting across payroll records.
• Analyze gross-to-net results, payroll registers, and deduction activity to identify variances and resolve reconciliation issues.
• Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods.
• Examine W-2 wage and tax data, including taxable and non-taxable earnings, benefits, retirement deductions, and imputed income, before final issuance.
• Work with payroll teams to research discrepancies, process corrections, and support accurate year-end reporting outcomes.
• Prepare and validate payroll reporting information for state and federal submission files and address filing errors to support timely acceptance.
• Provide guidance to district payroll teams during quarterly close and year-end processing, including adjustment review and reconciliation support.
• Deliver process walkthroughs, maintain clear documentation, and lead training sessions that strengthen payroll reconciliation practices.
• Review deduction configurations for retirement and tax-advantaged plans, monitor contribution limits, and assist with corrective actions when needed.
• Support the expansion of payroll operations for additional districts by helping develop scalable procedures, documentation, and ongoing support workflows.

Qualifications:

• At least 5 years of experience in payroll processing and reconciliation within a multi-entity, multi-site, or district-based environment.
• Strong background in quarter-end and year-end payroll balancing, payroll tax review, and W-2 validation.
• Working knowledge of multi-state payroll practices, payroll tax compliance, and retirement deduction structures such as 403(b) and 457 plans.
• Experience preparing payroll data for state and federal filings and resolving submission issues.
• Proficiency with full-cycle payroll operations and payroll systems such as ADP Workforce Now.
• Ability to interpret payroll calculations, investigate discrepancies, and document findings clearly.
• Strong communication skills with experience supporting end users, facilitating training, and partnering with payroll stakeholders.

Compensation

$36.10-$38.00 Hourly

About Us

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