Property Associate (PM)

We are looking for a detail-oriented Property Associate (PM) to support day-to-day office and property administration for a Contract position based in Jersey City, New Jersey. This role is ideal for someone who can keep records organized, coordinate financial and operational activities, and ensure smooth communication across internal teams and external partners. The position offers the opportunity to contribute to property operations through strong documentation, reporting, and process support in a fast-paced environment.

Responsibilities:
• Manage administrative activities that support property and office operations, ensuring records, correspondence, and files remain accurate and up to date.
• Review, code, and process invoices while assisting with accounts payable and accounts receivable tasks tied to property-related expenses and billing activity.
• Prepare reports, maintain databases, and track operational or financial information to support planning, auditing, and budget-related processes.
• Coordinate with vendors, engineering contacts, and building partners to help resolve service issues, maintain compliance, and support ongoing site needs.
• Monitor documentation related to insurance, security, and standard operating procedures to help maintain organized and compliant property records.
• Assist with expense reporting, collections follow-up, and billing administration while ensuring supporting documentation is complete and properly filed.
• Support hiring and office coordination activities such as scheduling, travel arrangements, and general administrative follow-through as needed.
• Process invoices and maintain associated records within designated property management systems, with prior platform experience considered helpful.
• Contribute to routine operational reviews by identifying missing information, following up on outstanding items, and helping improve administrative consistency.

Qualifications:

• Yardi experience is a MUST.

• Prior experience in a property associate, property administration, or office management role supporting operational and financial processes.

• Working knowledge of invoice handling, accounts payable, accounts receivable, billing, and related recordkeeping practices.

• Strong ability to produce accurate documentation, maintain reports, and manage database or filing systems with close attention to detail.

• Familiarity with compliance-related administration, procedural documentation, and audit support in an office or property setting.

• Ability to communicate effectively with vendors, internal stakeholders, and service partners in a clear and organized manner.

• Proficiency in standard office tasks including correspondence, typing, scheduling, and general administrative coordination.

• Experience with property management or accounting systems is preferred, though comparable platform experience can be considered.

• Capable of balancing multiple priorities, meeting deadlines, and supporting structured processes in a fast-moving environment.

Compensation

$25.00-$27.50 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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