Administrative Assistant

We are looking for a dependable Administrative Assistant to support property management operations for a contract assignment based onsite in Irvine, California. This position will provide day-to-day office coverage, serve as a central point of contact for visitors and incoming calls, and help keep administrative activities organized and on schedule. The ideal candidate brings prior office support experience, strong attention to detail, and confidence using Microsoft Office in a business setting.

Responsibilities:
• Provide onsite administrative support for the property management team and ensure smooth daily office operations during the assignment.
• Welcome visitors, handle front-desk activities, and respond to inbound phone calls and general inquiries in a courteous manner.
• Prepare, organize, and maintain records, documents, and office materials to support efficient workflow.
• Enter and update information accurately in internal files, spreadsheets, and administrative tracking tools.
• Coordinate routine office tasks, assist with scheduling needs, and help prioritize time-sensitive requests from leadership.
• Support coverage for office management functions by following established procedures and reference materials provided by the team.
• Use Microsoft Office applications to create correspondence, manage documents, and assist with reporting or other administrative tasks.

Qualifications:

• At least 2 years of experience in an administrative, receptionist, or office support role.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related administrative tools.
• Demonstrated ability to manage inbound calls, greet visitors, and maintain a welcoming front-office presence.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational skills and the ability to handle multiple tasks in an onsite environment.
• Clear written and verbal communication skills with a business-focused approach.
• Ability to work independently, follow documented processes, and provide reliable support throughout a contract assignment.

Compensation

$22.80-$26.40 Hourly

About Us

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