Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senior leadership across affiliated mission-driven organizations in New York, New York. This contract opportunity has the potential to become permanent and is ideal for someone who is highly organized, communicates with confidence, and can manage a wide range of priorities with minimal oversight. The role offers meaningful exposure to executive operations, board coordination, events, and special projects in a collaborative environment where strong judgment and follow-through are essential.

Responsibilities:
• Provide dedicated administrative support to executive leadership, balancing shifting priorities across multiple affiliated organizations and ensuring day-to-day operations run smoothly.
• Oversee complex calendar coordination, meeting logistics, and stakeholder scheduling, including preparation for in-person sessions and executive meetings.
• Manage invoice submission, reimbursement processing, and related financial tracking while partnering with accounting contacts to maintain accurate records and timely follow-up.
• Coordinate board and leadership meetings by organizing agendas and materials, documenting discussion points, and distributing clear meeting records.
• Drive special projects from initiation through completion, monitoring deadlines, identifying obstacles early, and keeping leaders informed on progress.
• Assist with event planning and execution for both virtual and in-person programs, including tours, informational sessions, and community-facing gatherings.
• Prepare correspondence, donation acknowledgments, background materials, and informational packets that support executive outreach and advocacy efforts.
• Maintain organized digital and physical records, update basic website content, and support social media or communications tasks as needed.
• Route incoming requests appropriately and provide additional administrative assistance for related business activities, including support tied to property or asset management needs.

Qualifications:

• At least 2 years of experience providing administrative support to senior leaders or executive-level stakeholders.
• Bachelor’s degree required; coursework or academic background in English, Communications, Arts Administration, or a related discipline is preferred.
• Demonstrated experience with calendar management, executive scheduling, expense reporting, invoice handling, event coordination, and project-based support.
• Strong written and verbal communication skills with the ability to interact professionally on behalf of leadership.
• Comfort working with accounting-related processes and cross-functional teams; familiarity with tools such as Avid or Concur is a plus.
• Proficiency with business productivity platforms such as Google Workspace, Microsoft Teams, and digital file management systems.
• Ability to manage multiple assignments independently, exercise sound judgment, and maintain discretion in a fast-moving environment.
• Interest in mission-driven organizations, including nonprofit, arts, advocacy, or social impact settings, is highly valued.

Compensation

$30.00-$35.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.