Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events.

Responsibilities:
• Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities.
• Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects.
• Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes.
• Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws.
• Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly.
• Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements.
• Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively.
• Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

Qualifications:

• Proven experience providing executive-level administrative support in a detail-focused office environment.

• Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments.

• Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed.

• Advanced proficiency in Microsoft Office.

• Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence.

• Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism.

• Strong organizational skills, attention to detail, and discretion when handling confidential information.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013455276**

Compensation

$40.00-$45.00 Hourly

About Us

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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