Office Manager

We are looking for an organized Office Manager to support daily administrative operations in Rochester, New York. This Long-term Contract position is ideal for someone who can keep the office running smoothly, create a welcoming front-desk experience, and stay on top of supply coordination and financial support tasks. The right candidate will balance office administration, vendor communication, and accounts payable activities while maintaining an efficient and well-organized workplace.

Responsibilities:
• Oversee day-to-day office activities to ensure an orderly, efficient, and well-supported work environment.
• Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately.
• Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed.
• Track inventory levels and organize supply storage to prevent shortages and maintain workplace readiness.
• Support accounts payable processes by reviewing invoices, preparing documentation, and assisting with timely payment coordination.
• Maintain administrative records, update office documentation, and help ensure routine operational tasks are completed accurately.
• Communicate with internal staff and external partners to address office-related needs and resolve routine issues promptly.

Qualifications:

• Experience in office administration or office management within a detail-oriented business setting.
• Ability to handle reception responsibilities with professionalism and strong customer service skills.
• Working knowledge of ordering, organizing, and monitoring office supply inventory.
• Familiarity with accounts payable support, including invoice handling and basic financial documentation.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills for interacting with staff, vendors, and visitors.
• Proficiency with standard office software and general administrative tools.

Compensation

$26.60-$30.80 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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