Construction Admin

Job Title: Construction Administrator

Job Summary:

The Construction Administrator provides administrative and operational support for construction projects from pre-construction through closeout. This role helps ensure projects stay organized, on schedule, and properly documented by coordinating contracts, project files, communications, schedules, and compliance-related paperwork.

Key Responsibilities:

• Provide administrative support to project managers, superintendents, and construction teams
• Maintain project files, contracts, submittals, change orders, RFIs, and other construction documentation
• Track project schedules, deadlines, and deliverables
• Coordinate communication between internal teams, subcontractors, vendors, and clients
• Assist with bid documents, proposals, and contract administration
• Prepare reports, meeting notes, and project correspondence
• Monitor insurance certificates, permits, lien waivers, and compliance documentation
• Process invoices, purchase orders, and other project-related financial paperwork
• Support project closeout by organizing final documents, warranties, and punch list items
• Maintain accurate records in project management systems and spreadsheets
• Help ensure documentation is complete and aligned with company and project requirements

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2+ years of administrative, construction administration, project coordination, or related experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook
• Experience with construction management or document control systems preferred
• Ability to manage deadlines and work in a fast-paced environment
• Strong attention to detail and problem-solving skills

Preferred Skills:

• Construction document management
• Contract and change order coordination
• Invoice and purchase order processing
• Scheduling and project support
• Vendor and subcontractor communication
• Compliance tracking
• Recordkeeping and reporting
• Time management

Compensation

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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