Conference Services Coordinator

We are seeking a detail-oriented and highly organized Conference Services Coordinator to support the planning and execution of meetings, conferences, and special events. This role is responsible for coordinating event logistics, managing client and vendor communication, and ensuring a seamless experience for all attendees. The ideal candidate thrives in a fast-paced environment, delivers exceptional customer service, and can manage multiple priorities effectively. This position is onsite Monday through Friday.

Responsibilities:

• Coordinate all aspects of meetings, conferences, and events from planning through execution
• Serve as the main point of contact for internal stakeholders, clients, vendors, and event attendees
• Manage event calendars, meeting schedules, room bookings, and space reservations
• Arrange catering, audiovisual services, signage, transportation, lodging, and other event logistics
• Prepare event materials, agendas, reports, and post-event summaries
• Monitor event budgets, process invoices, and track expenses
• Ensure conference rooms and event spaces are set up according to specifications
• Troubleshoot issues during events and provide real-time support as needed
• Maintain accurate records of event details, vendor contracts, and service requests

Qualifications:

• Must have hands-on event experience.
• 3+ years of experience providing full-cycle event support.
• Coordinate all aspects of conference and event planning, including logistics execution from start to finish.
• Manage catering arrangements, travel coordination, and overall event logistics.
• Oversee vendor relationships and ensure timely delivery of services.
• Handle conference coordination for multiple events and meetings.
• Strong proficiency in Microsoft Office Suite, Canva, and Cvent required.
• Excellent written and verbal communication skills.
• Ability to stay organized, manage multiple priorities, and provide a high level of service throughout the event process.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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