Administrative Assistant

We are looking for a detail-oriented Case Manager to support a legal team serving clients in Charlottesville, Virginia. This contract-to-permanent opportunity is ideal for someone who can keep case-related information organized, communicate clearly with clients and internal stakeholders, and help maintain steady progress across a high-volume workload. The role combines administrative coordination, document preparation, and case support in a fast-paced detail-oriented environment.

Responsibilities:

• Coordinate with senior case support staff and legal team members to help move client-related matters forward according to established timelines and priorities.

• Monitor outstanding items with external agencies and follow up to help obtain required records, updates, and responses in a timely manner.

• Keep clients informed by providing clear case status updates and relaying relevant information professionally and accurately.

• Prepare, review, and proofread correspondence and basic legal documents to ensure completeness, clarity, and accuracy.

• Maintain organized case files by copying, filing, and updating documents so records remain current and readily accessible.

• Provide regular progress updates to supervisors, raise potential obstacles early, and assist in developing practical solutions to stay on schedule.

• Manage daily activities across a large caseload using case management software, ensuring tasks are tracked and completed consistently.

• Support quick-submit processes with the VA and participate in routine meetings with department leaders to review file activity and next steps.

• Offer administrative coverage for teammates and take on additional support duties as business needs requir

Qualifications:

• Experience in administrative support, legal assistance, or office coordination within a structured work setting.
• Ability to manage a high volume of work while maintaining strong organization, accuracy, and attention to detail.
• Strong written and verbal communication skills, including the ability to draft and proofread correspondence.
• Proficiency with data entry, document handling, inbound call support, and general front-office or receptionist responsibilities.
• Comfort working with legal terminology and handling sensitive information with a high degree of confidentiality.
• Capability to work independently, prioritize competing deadlines, and escalate delays or concerns appropriately.
• Customer-focused approach with the ability to interact effectively with clients, attorneys, supervisors, and team members.

Compensation

$20.00-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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