Executive Assistant

We are looking for an Executive Assistant to support daily operations for a non-profit organization in Greenwich, Connecticut. This is a Contract position for a highly organized, detail-oriented individual who can manage shifting priorities, anticipate needs, and keep administrative activities moving efficiently. The ideal candidate brings sound judgment, strong discretion, and the ability to coordinate schedules, materials, and communications in a fast-paced environment.

Responsibilities:
• Manage complex calendars, coordinate meetings, and keep daily schedules organized to support executive priorities.
• Prepare documents, materials, and other resources needed for ongoing activities, appointments, and internal discussions.
• Arrange travel logistics, including bookings and itinerary coordination, while ensuring plans align with business needs.
• Oversee permit-related administrative tasks by gathering information, tracking progress, and following through on required steps.
• Communicate with external manufacturers and other partners to help maintain smooth day-to-day coordination.
• Handle a variety of administrative requests and time-sensitive assignments with flexibility and professionalism.
• Anticipate operational needs, identify next steps, and provide proactive support to keep workstreams on track.
• Maintain accurate records and use technology effectively to organize information, communications, and scheduling details.

Qualifications:

• Demonstrated experience supporting executive-level scheduling, meeting coordination, and administrative operations.
• Strong organizational skills with the ability to manage multiple priorities and maintain exceptional attention to detail.
• Proven ability to handle sensitive information with discretion and a high level of confidentiality.
• Comfortable using digital tools and office technology to manage calendars, documents, and communications efficiently.
• Resourceful, proactive approach with the confidence to take initiative and solve day-to-day administrative challenges.
• Collaborative mindset and the ability to work effectively as part of a team while maintaining a thoughtful and kind demeanor.
• Experience coordinating travel arrangements and supporting executive meetings is strongly preferred.

Compensation

$22.00-$24.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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