Sr. Administrative Assistant

We are looking for an experienced and resourceful Sr. Administrative Assistant to support daily office operations in Santa Cruz, California. This Long-term Contract position is ideal for someone who can represent the front office effectively, provide dependable administrative support to leadership, and keep multiple priorities moving in a fast-paced onsite environment. The role combines reception, meeting coordination, document preparation, travel support, and general office administration while working closely with staff across several departments.

Responsibilities:
• Welcome visitors, consultants, and commissioners, answer front-desk inquiries, and provide a helpful first point of contact for the office.
• Manage calendars and coordinate travel arrangements for leadership, ensuring schedules, logistics, and meeting details are handled accurately.
• Support the preparation of board and commission materials, help organize meeting spaces, and assist during meetings as needed.
• Create, edit, and format correspondence, reports, packets, and other business documents based on direction from staff.
• Maintain office files, enter and update information in internal systems, and ensure records and data are accurate and well organized.
• Coordinate meeting logistics for staff, including room setup, conference support, parking permit distribution, and follow-up materials.
• Order office supplies, monitor inventory levels, and assist with routine administrative requests such as copying, mailings, and outreach materials.
• Provide basic technical support for common office tools and help post or update information on the organization’s website.
• Handle sensitive information with discretion while adapting to shifting priorities and supporting a variety of agency-wide administrative needs.

Qualifications:

• At least 3 years of administrative support experience in an organized office setting.
• Strong ability to manage several assignments at once while staying organized and responsive to changing priorities.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams, as well as virtual meeting platforms such as Zoom.
• Demonstrated experience with calendar coordination, travel booking, meeting support, and document preparation.
• Strong technical aptitude, including the ability to learn internal systems, troubleshoot minor office technology issues, and update website content.
• Excellent judgment and a customer-service mindset when supporting both internal teams and external visitors.
• Clear written and verbal communication skills, with the ability to draft, edit, and proofread business documents independently.
• Some college coursework is preferred.

Compensation

$30.00-$32.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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