Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support property management operations in New Jersey. This is a Contract position created to provide coverage and maintain smooth day-to-day administrative support during a scheduled absence. The role is well suited to someone who can step in quickly, learn established procedures, and deliver organized, reliable assistance in a real estate property and facilities management environment.

Responsibilities:
• Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule.
• Step in during a coverage period and maintain continuity for office operations with minimal disruption.
• Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties.
• Organize records, correspondence, and routine administrative materials to support efficient property office operations.
• Coordinate calendars, communications, and general office follow-up to keep priorities moving forward.
• Assist with routine reporting, file maintenance, and data entry related to property administration tasks.
• Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.

Qualifications:

• Previous experience in an administrative support or office coordination role is required.
• Ability to work effectively in a fast-paced property management, facilities, or real estate environment is preferred.
• Strong organizational skills with careful attention to detail and accuracy.
• Clear written and verbal communication skills for handling routine correspondence and inquiries.
• Proficiency with standard office software and general administrative systems.
• Ability to learn established processes quickly and provide dependable support during a short-term assignment.
• Professionalism, punctuality, and the ability to manage responsibilities independently.

Compensation

$19.95-$23.10 Hourly

About Us

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