Administrative Support

We are looking for an Administrative Support team member to provide dependable front-office and operational assistance for a contract position based in Florida. This role serves as a key point of contact for visitors, vendors, and staff while helping maintain organized administrative processes across the office. The ideal candidate is detail-oriented, reliable, and comfortable managing reception, documentation, and routine office coordination in a fast-paced environment.

Responsibilities:
• Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process.
• Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff.
• Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients.
• Support accounts payable activities by confirming ordered items have been received and routing invoices for processing.
• Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages.
• Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership.
• Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.

Qualifications:

• Prior experience in an administrative assistant, receptionist, or office support role.
• Ability to manage inbound calls, greet visitors professionally, and handle front-desk responsibilities with discretion.
• Strong data entry and recordkeeping skills with close attention to accuracy and detail.
• Experience supporting routine administrative office functions, including document preparation and supply coordination.
• Familiarity with basic accounts payable support tasks such as invoice handling and order verification.
• Effective written and verbal communication skills and the ability to interact professionally with the public and leadership.
• Proficiency with standard office software and general office equipment.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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