Administrative Assistant

We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment.

Administrative Assistant Responsibilities:

• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.

• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.

• Enter and monitor invoice details to help facilitate timely review and processing.

• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.

• Assist with data entry and general office administration to promote accuracy and consistency in team operations.

• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.

• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity.

If you are interested in this Administrative Assistant role, please submit your resume today!

Qualifications:

• At least 2 years of administrative experience in a role that requires strong accuracy and follow-through.
• Ability to manage data entry and recordkeeping with a high level of attention to detail.
• Familiarity with invoice processing or basic accounting support is preferred but not required.
• Comfortable working with ERP systems, including NetSuite, and other business software applications.
• Proficient with Microsoft Office 365 and standard administrative office tools.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Strong communication skills and a service-focused approach when working with internal teams and external contacts.

Compensation

$25.00-$30.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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