Executive Administrative Assistant

Our client is looking for an Executive Administrative Assistant to join a contract position supporting leadership and office operations in San Antonio, Texas. This opportunity is well suited for someone who combines strong administrative judgment with creative marketing support and can keep pace with a busy work environment. The role offers a mix of executive coordination, event support, document management, and content-related tasks that help the team stay organized, responsive, and client-ready.

Responsibilities:

• Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members.

• Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors.

• Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination.

• Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details.

• Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator.

• Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut.

• Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs.

• Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness.

Qualifications:

• 1–3 years of experience in administrative, clerical, or office support roles, ideally within a detail-oriented services environment.
• Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage calendars, appointments, and competing priorities with strong follow-through.
• Experience using file management systems and maintaining accurate organizational records.
• Familiarity with social media coordination, marketing-related tools, and basic design or editing platforms.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• High level of organization, attention to detail, and ability to produce accurate work in a fast-moving environment.
• Dependable, proactive, and comfortable supporting occasional after-hours events when needed.

Compensation

$22.00-$23.00 Hourly

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