Unit Manager- Residency Program

Position Description

Manages a unit within a department. Plans, organizes and develops goals and procedures for the unit. Represents the unit to administrators, outside agencies and others on relevant matters. Supervises subordinate staff.

Department

Ophthalmology Dept Lbk Genl

Major/Essential Functions

• Provides administrative support to the Residency Program Director and other assigned faculty, including but not limited to:
  • Maintaining calendars, coordinating meetings, handling travel arrangements, applications, and vouchers.
  • Completing credentialing packets for hospital appointments.
  • Handling correspondence, ensuring curriculum vitae are up to date and entered into the Digital Measures system.
  • Assisting with editing and submitting grants, abstracts, and journals as needed; and ensuring faculty licenses and certifications are up to date.
• Prepares reports, evaluations, and other documents for the GME (Graduate Medical Education) office related to the Ophthalmology Residency Program (including residents' duty hours).
• Assists the GME office with RRC-specific and other reviews of the Ophthalmology Residency Program.
• Compiles all information required for the resident recruitment process and coordinates the interview process, including interview schedules, meals, and related logistics.
• Coordinates activities and reports between the Ophthalmology Department and the GME office for the National Resident Matching Program.
• Coordinates physician (faculty and residents) schedules, including daily schedules, on-call schedules, and didactics schedules.
• Enters faculty and resident call schedules into AMION.
• Provides administrative support to residents, including but not limited to licensure, certifications, board applications, travel applications, and vouchers.
• Provides backup support to other members of the Ophthalmology Academic Administrative staff.
• Promotes, assesses, and evaluates the educational needs and requirements specific to Ophthalmology.
• Contributes to Key Performance Indicators for the Ophthalmology Residency Program.
• Updates and maintains the Residency Program departmental website.

Occasional Duties

Other duties as assigned.

Required Qualifications

Bachelor's degree plus three years supervisory experience; OR a combination of education and/or supervisory experience to equal seven years.

Preferred Qualifications

• Bachelor's Degree in Healthcare or Business Administration.
• Experience in Microsoft Word, Excel, and Outlook.
• Experience providing project management and/or support within an academic program.
• Experience with Resident Review Committee (RRC) and Graduate Medical Education (GME) policies, standards, and guidelines.
• Experience with the New Innovations residency management system.
• Experience with AMiON (on-call scheduling program).

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.