Accounts Receivable Clerk

We are looking for an Accounts Receivable Clerk to join our team in McAdoo, Pennsylvania. This is a contract to hire position offering the opportunity to contribute to a stable accounting function while building long-term familiarity with the business. The person in this role will manage day-to-day receivables activity, support accurate customer invoicing, and help maintain timely payment collection across parts, service, and shop-related transactions.

Responsibilities:

• Prepare and issue customer invoices each day for parts sales, service work, and shop labor with close attention to accuracy and completeness.

• Monitor outstanding balances, follow up with commercial customers on overdue accounts, and take appropriate action to support timely collections.

• Apply incoming payments correctly within the receivables process and investigate discrepancies to keep account records current.

• Maintain organized documentation for tax-exempt customers and ensure certificates remain valid and up to date.

• Review transactions for applicable tax treatment and handle billing in alignment with basic sales tax requirements.

• Coordinate with Accounts Payable and other internal teams when processing trade-ins, adjustments, and account activity that affects both sides of a transaction.

• Use the company’s accounting platform to enter receivable activity, update records, and support routine account tracking.

• Assist with account research, reconciliation, and related administrative tasks that strengthen the overall billing and collection process.

Qualifications:

• Prior experience in accounts receivable, billing, or a closely related accounting support role.
• Working knowledge of commercial collections, cash application, and customer payment processing.
• Ability to create accurate invoices for transactions involving parts, labor, and service-related charges.
• Familiarity with maintaining account records, resolving billing discrepancies, and following up on open balances.
• Basic understanding of tax exemption documentation and general sales tax concepts.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a permanent on-site setting.
• Comfort learning new accounting software and working within a structured financial system.
• Strong communication skills and the ability to collaborate effectively with internal departments and customers.

Compensation

Based on experience

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