Accounting Assistant

We are looking for an Accounting Assistant to join our team in Warrenville, Illinois in a Contract to permanent capacity. This position blends accounting support with front-office service, making it ideal for someone who is organized, dependable, and comfortable handling both financial and administrative tasks. The right candidate will contribute to daily receivables and payables activity while delivering attentive assistance to members, visitors, and callers.

Responsibilities:
• Manage day-to-day accounts receivable activities, including recording incoming payments and maintaining accurate cash receipt documentation.
• Support accounts payable functions by reviewing invoice details, coding entries, and helping ensure timely processing of payments.
• Welcome visitors in a courteous manner, respond to general inquiries, and provide assistance to members and affiliates as needed.
• Handle union dues and other in-person payments, issue provisional receipts, and return accurate change when applicable.
• Answer incoming phone calls, route inquiries to the appropriate contact, and document messages clearly when direct assistance is not available.
• Perform administrative support tasks such as filing, organizing records, opening incoming mail, and distributing correspondence to the proper recipients.
• Prepare large mailings by printing materials, labeling envelopes, and processing outgoing items for postage and sealing.
• Scan and archive documents to maintain organized, accessible records for accounting and office operations.

Qualifications:

• High school diploma or equivalent required.
• At least 5 years of experience in an accounting support or accounting assistant role.
• Practical experience with accounts payable, accounts receivable, cash handling, and bank reconciliations.
• Proficiency with Microsoft Office applications, including Word, Access, and Excel.
• Working knowledge of QuickBooks and experience coding invoices.
• Strong written and verbal communication skills with a detail-oriented and customer-focused approach.
• High level of accuracy, strong organizational skills, and the ability to manage multiple priorities throughout the day.
• Comfortable learning new systems and using computer-based tools efficiently in a fast-paced office environment.

Compensation

$21.85-$25.30 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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