Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support contract administration, option program coordination, and purchasing operations for residential communities in Pleasanton, California. This long-term Purchasing Coordinator Contract position is ideal for someone who can balance vendor documentation, pricing accuracy, and cross-functional collaboration while keeping purchasing activities organized and compliant. The role works closely with internal teams and trade partners to maintain master agreements, support community-specific programs, and ensure timely processing of purchasing-related transactions.

Responsibilities:

• Oversee the full lifecycle of trade partner master agreements, including vendor onboarding, subcontract documentation, pricing exhibits, specifications, scope details, and insurance tracking.

• Coordinate project and community purchasing records by preparing contract packages, routing documents for signature, and maintaining accurate supporting files.

• Administer option program materials by developing and updating community-specific selections, product details, and sales support documents in alignment with company standards.

• Partner with divisional stakeholders to organize collateral for option offerings, such as browse materials, floor plan references, selection sheets, and sample packages for sales offices.

• Support purchasing operations by managing community setup activities, updating pricing for new agreements or revisions, and processing contract-related changes.

• Handle purchase order activity for construction starts, including issuing, adjusting, and voiding orders as needed to support field operations.

• Monitor the addition or removal of available options and help establish associated sales pricing in coordination with internal teams.

• Prepare reports and maintain spreadsheets that track purchasing data, contract status, and other key operational details for leadership and project teams.

Qualifications:

• Experience supporting purchasing, contract coordination, or procurement functions, preferably within construction or homebuilding environments.

• Working knowledge of purchase order processing, vendor documentation, and contract administration practices.

• Proficiency in Microsoft Excel with the ability to organize data, maintain trackers, and create operational reports.

• Ability to review pricing information carefully and manage updates across multiple documents and programs.

• Experience coordinating bid-related activities, supplier communication, or pricing comparisons is preferred.

• Strong organizational skills with the ability to manage several priorities, deadlines, and document workflows at the same time.

• Effective communication skills and the ability to collaborate with sales, construction, purchasing, and external trade partners.

If you are interested in the Purchasing Coordinator position, please apply today!

Compensation

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