Fiscal Officer

We are looking for an experienced Fiscal Officer to lead financial operations and administrative support functions for a public service organization in Doylestown, Pennsylvania. This role combines budgeting, accounting, purchasing, grants oversight, and staff coordination to help maintain accurate financial records and effective daily operations. The ideal candidate brings strong judgment, attention to detail, and the ability to work closely with senior leadership on planning, reporting, and policy implementation.

Responsibilities:
• Partner with executive leadership to build the annual operating budget, prepare capital funding recommendations, and present financial information to governing stakeholders while tracking revenue and spending throughout the year.
• Review and oversee daily deposits and supporting records, ensuring financial documentation is complete, accurate, and properly maintained.
• Process accounts payable activity by validating invoices, purchase requests, and vendor documentation, then entering payment data into the accounting system for timely disbursement.
• Maintain accounting records for federal and state grant funding, authorize eligible grant-related payments, and complete routine reconciliations to support compliance and reporting needs.
• Work with Human Resources to administer employee benefit programs, support leave-related processes, and coordinate annual renewals and open enrollment activities.
• Direct day-to-day staff operations by assigning work, managing schedules, reviewing time records, addressing routine employee concerns, and preparing performance feedback.
• Lead purchasing and contract administration by sourcing vendors, negotiating terms, preparing requisitions and purchase orders, and monitoring spending for supplies, equipment, and service agreements.
• Oversee inventory tracking and procurement records, manage bid solicitation activities, and present purchasing recommendations, proposals, and contract details to leadership or the board as needed.
• Evaluate departmental procedures and operational practices on an ongoing basis, produce analytical reports with recommendations, and contribute to policy and process improvements that strengthen service quality.
• Support organizational standards by communicating policies and objectives to staff and stakeholders, coordinating with leadership on strategic priorities, and taking on additional projects as assigned.

Qualifications:

• Minimum of 5 years of experience in accounting, finance, budgeting, or fiscal administration.
• Demonstrated knowledge of general ledger activity, journal entries, accounts payable processing, and financial reconciliations.
• Experience developing, monitoring, and managing operating budgets and expenditure controls.
• Familiarity with grant accounting, including recordkeeping and oversight of government or foundation-funded programs.
• Ability to manage purchasing activities such as vendor coordination, purchase orders, contract review, and bid support.
• Experience supporting employee benefits administration, including insurance programs, leave coordination, or COBRA-related processes.
• Strong supervisory and organizational skills with the ability to coordinate staff workloads, schedules, and deadlines.
• Proficiency in accounting systems and standard business software, with strong attention to accuracy and documentation.

Compensation

$80,000.00-$90,000.00 Yearly

About Us

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