Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations for a retirement community in Goleta, California. This Long-term Contract position is well suited for someone who enjoys keeping administrative processes organized, assisting staff and visitors, and handling a variety of office tasks with care and professionalism. The ideal candidate is attentive, compassionate, and comfortable managing both routine assignments and time-sensitive requests in a busy office setting.

Responsibilities:
• Manage day-to-day clerical work by organizing documents, reproducing materials, and handling outgoing and incoming faxes as needed.
• Keep the office environment running smoothly by monitoring facility-related needs and coordinating service or maintenance requests.
• Answer and direct incoming phone calls to the appropriate team members while maintaining a courteous and attentive tone.
• Enter, update, and verify information in office records and databases with a strong focus on accuracy.
• Support front office activities by receiving materials, distributing correspondence, and assisting with general reception-related tasks.
• Complete a wide range of administrative assignments independently while adapting to shifting priorities throughout the day.

Qualifications:

• Strong attention to detail with the ability to stay organized while managing multiple responsibilities.

• Ability to work independently and follow through on tasks with minimal supervision.

• Detail-oriented and empathetic communication skills when interacting with residents, staff, and visitors.

• Comfortable using standard office equipment and performing general clerical duties efficiently.

• Familiarity with Microsoft Word and Microsoft Excel preferred.

• Experience with property management or office software such as AppFolio is a plus.

Compensation

$23.75-$27.50 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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