Executive Administrative Assistant

We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders.

Responsibilities:
• Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs.
• Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently.
• Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps.
• Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics.
• Prepare and manage expense submissions and supporting records in a timely and accurate manner.
• Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy.
• Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships.
• Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities.

Qualifications:

• Demonstrated experience supporting multiple executives or senior leaders in an administrative capacity.

• Strong ability to manage calendars, coordinate meetings, and maintain shifting priorities with attention to detail.

• Experience arranging travel and handling related logistics for business purposes.

• Proficiency in preparing meeting minutes, tracking action items, and supporting follow-through.

• Skilled in written and verbal communication, including clear correspondence with internal and external contacts.

• Experience processing expense reports and maintaining accurate administrative records.

• Ability to handle confidential information with sound judgment and discretion.

Compensation

$60,000.00-$85,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.