Administrative Assistant

We are seeking a detail-oriented Administrative Assistant with a background or degree in Library Science to support a residential property management team in Fairfield, New Jersey. This is a contract-to-permanent opportunity ideal for someone who thrives in a structured environment, enjoys keeping operations organized, and takes pride in delivering excellent service to residents and visitors.

This role will begin with core administrative responsibilities and gradually expand to include additional coordination and support related to leasing and resident documentation.

Key Responsibilities:

• Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management
• Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience
• Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms
• Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately
• Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service
• Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible
• Support the property management team with administrative tasks, with the potential to grow into lease-related coordination
• Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations

Qualifications:

• Previous experience in an administrative support role with a strong focus on organization and accuracy.
• Background in residential property management is required.
• Comfortable performing high-volume office tasks such as scanning, filing, data entry, and document preparation.
• Ability to communicate professionally with residents, visitors, and internal team members by phone, email, and in person.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong customer service skills and confidence handling inbound calls and general office inquiries.
• Ability to manage shifting priorities and take on additional responsibilities as the role develops.

Compensation

$18.05-$20.90 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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