Building and Office Coordinator

We are offering a contract to permanent employment opportunity for a Building and Office Coordinator in the non-profit sector, based in North Bethesda, Maryland. This role revolves around ensuring the smooth functioning of the office environment, assisting with technology-related issues, preparing workstations, and carrying out administrative tasks.

Responsibilities:

• Coordinate the setup and cleanup of conference rooms and assist in organizing meetings, both in-person and virtual.
• Manage and maintain booking schedules, using tools like Outlook.
• Handle technology-related queries and perform basic troubleshooting, including restarting computers and documenting issues for IT assistance if necessary.
• Prepare and support audio-visual setups for presentations, utilizing tools like PowerPoint.
• Assist with the onboarding process for new permanent employees, including preparing workstations.
• Oversee the arrangement of furniture for events in the conference center.
• Receive and manage deliveries and drop-offs.
• Ensure the office is well-stocked for staff and guests, including coffee, water coolers, and printers.
• Perform administrative tasks such as managing emails, calendars, invites, and schedules.
• Handle physical tasks as needed, such as moving items weighing up to 20-30 pounds.
• Utilize Office Suite, especially Excel, for administrative tasks and record-keeping.

Qualifications:

• Proficiency in booking conference rooms and coordinating meetings both in-person and virtually.
• Experience in conference room setup and cleanup, ensuring a detail oriented and organized environment for all meetings.
• Ability to facilitate external meetings, demonstrating excellent communication and coordination skills.
• Knowledge of Microsoft tools such as Outlook, PowerPoint, and Excel, and the ability to utilize these tools effectively in an administrative capacity.
• Basic understanding of network troubleshooting, with the ability to perform simple troubleshooting tasks.
• Proven experience in providing administrative assistance, preferably within a non-profit setting.
• Familiarity with the workings of an administrative office and the ability to provide effective oversight.

Compensation

$20.90-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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