Administrative Assistant

Tax Administrative Assistant

We are looking for an experienced Administrative Assistant to support a busy tax team in Englewood, Colorado. This Long-term Contract position will serve as a key point of contact for clients while coordinating day-to-day administrative activities that keep tax engagements moving forward. The ideal candidate brings strong organizational skills, sound judgment, and a service-focused approach to handling inquiries, documentation, and office support in a detail-oriented environment.

Responsibilities:

• Welcome visitors and create a positive first impression by managing front-desk interactions for clients arriving at the office.

• Respond to incoming calls and messages, identify the purpose of each inquiry, and route matters to the appropriate member of the tax team.

• Coordinate with clients to collect outstanding tax documents and help them submit information through secure online portals.

• Provide timely updates to clients regarding document status, return progress, and routine engagement-related questions.

• Support the tax department with administrative tasks such as scanning, filing, faxing, data entry, and maintaining organized records.

• Use platforms such as Karbon and Ignition to assist with workflow tracking, engagement administration, and client follow-up activities.

• Monitor extension-related activity by tracking signatures, missing items, and the current stage of each request during peak periods.

• Offer basic first-level assistance for non-technical client questions and escalate complex tax or planning matters to team members with relevant experience.

Qualifications:

• Prior experience in administrative support, reception, client service, or office coordination within a detail-focused setting.

• Proficiency with QuickBooks Online is required.

• Strong verbal and written communication skills with the ability to interact effectively with a wide range of clients.

• Demonstrated ability to stay organized, manage multiple priorities, and follow through on tasks with minimal supervision.

• Comfort learning new systems, terminology, and processes quickly in a fast-paced environment.

• High level of discretion and sound judgment when handling sensitive financial and personal information.

• Working knowledge of tax office, accounting firm, or similar service-based operations is preferred.

• Ability to troubleshoot basic office equipment issues, including printers and scanners, as needed.

Compensation

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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