Administrative Assistant

We are looking for an Administrative Assistant to support a legal and ethics-focused office in Indianapolis, Indiana. This Long-term Contract position will contribute to case review, written analysis, and day-to-day coordination involving confidential matters and communication with a wide range of stakeholders. The ideal candidate brings strong organizational judgment, excellent writing skills, and the ability to manage sensitive information with discretion.

Responsibilities:

• Support attorneys by organizing case materials and assisting documentation.

• Conduct legal and factual research to help prepare documentation, advisory responses, and other written materials tied to ethics inquiries.

• Draft clear summaries, reports, and background documents that capture findings, key issues, and next steps for review.

• Review available records and evidence, identify relevant details, and help assemble information for further legal analysis.

• Serve as a point of contact for internal and external stakeholders by answering questions, sharing program-related information, and resolving concerns in a thorough manner.

• Handle challenging conversations with tact and composure, working toward practical and respectful resolution.

• Maintain accurate, detailed, and confidential records in automated systems while balancing multiple assignments and deadline-driven priorities.

• Provide general administrative support, including document preparation, data entry, and other assigned duties that support office operations.

Qualifications:

• Experience in administrative support within a detail-oriented office setting, preferably involving legal, regulatory, or compliance-related work.
• Strong written communication skills with the ability to prepare clear correspondence, summaries, and draft documentation.
• Demonstrated ability to conduct research, organize findings, and support the development of formal written materials.
• Excellent customer service and interpersonal skills, including the ability to communicate effectively with diverse stakeholders.
• Proven ability to manage confidential information with discretion and follow established conduct standards.
• Proficiency in Microsoft Word and Microsoft Excel, along with accurate data entry and document management skills.
• Strong time management and prioritization abilities with the capacity to handle multiple assignments and meet deadlines.
• Familiarity with legal documentation or corporate legal management systems is preferred.

Compensation

$19.00-$22.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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