Accounting Specialist

We are looking for an Accounting Specialist to support a broad range of day-to-day accounting activities for a property-focused organization in Santa Barbara, California. This Long-term Contract position is ideal for someone who can manage financial transactions accurately, investigate variances, and keep payables, deposits, and reconciliations moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to coordinate with operational teams while maintaining organized financial records.

Responsibilities:
• Generate daily cash documentation and examine banking activity to confirm incoming funds, resolve mismatches, and gather supporting processor reporting.
• Coordinate communication with properties regarding account-related exceptions and respond to routine property accounting questions with timely follow-up.
• Process payment reversals such as credit card refunds and voids while ensuring accurate records are maintained.
• Audit accounts payable batches against source invoices, route completed batches for operational approval, and post approved transactions for payment processing.
• Prepare check runs, distribute issued payments, and record recurring utility-related journal entries and other scheduled postings.
• Review financial tracking reports, utility schedules, petty cash activity, and month-end pre-close materials to identify irregularities and support accurate close procedures.
• Manage tax, insurance impound, and sales tax payment activities, including preparing bank deposits and completing monthly bank reconciliations.
• Set up and approve vendor records in Yardi after required documentation is received, maintain year-end vendor totals for reporting, and assist with urgent check requests and other assigned accounting projects.

Qualifications:

• Demonstrated experience in accounting operations, including accounts payable, accounts receivable, billing support, and general financial administration.
• Proficiency with accounting software and ERP platforms, with the ability to work effectively in systems such as Yardi, Concur, ADP, or similar financial applications.
• Strong reconciliation and audit skills, including reviewing invoices, bank activity, petty cash, and transaction-level discrepancies.
• Ability to manage check processing, deposits, refunds, journal entries, and month-end support tasks with a high degree of accuracy.
• Knowledge of vendor setup practices, including validation of tax forms and supporting compliance documentation.
• Solid organizational and communication skills, with the ability to collaborate across property teams and operations staff.
• High attention to detail and the ability to prioritize multiple deadlines in a fast-paced accounting environment.

Compensation

$23.75-$27.50 Hourly

About Us

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