Accounting Assistant

We are looking for an Accounting Assistant to support municipal finance operations. This Long-term Contract position focuses on maintaining accurate financial records, coordinating payables and receivables, and assisting with daily accounting activities that support public-sector operations. The ideal candidate brings hands-on experience in government or municipal accounting and can manage multiple priorities while maintaining strong attention to detail.

Responsibilities:

• Process vendor invoices by aligning them with purchase orders, confirming accounting details, and securing the appropriate approvals before payment is issued.

• Administer accounts payable activities, including supplier setup, scheduled payment runs, and follow-up on banking or payment exceptions to ensure timely resolution.

• Oversee incoming payments owed to the city by tracking receivables, communicating with internal departments and external parties, and supporting collection efforts.

• Receive and record payments submitted in person, by mail, or electronically, balance daily transactions, and prepare deposits for the bank.

• Perform reconciliations between receipts, ledger activity, and system reports while contributing to month-end and year-end closing tasks.

• Maintain records related to fixed assets and public funds, including documentation for reimbursements and other finance-related transactions.

• Manage administrative records tied to city vehicles, such as titles, registrations, insurance details, and supporting compliance documentation.

• Organize and retain municipal records and prepare required financial or operational reports for department leadership.

• Provide ongoing support to the Finance Director by preparing payable balance summaries and assisting with day-to-day financial management activities.

Qualifications:

• At least four years of experience in accounting, finance, public administration, or a related field.

• Practical experience handling both accounts payable and accounts receivable responsibilities.

• Proficiency with financial systems such as Software Solutions Pro, QuickBooks, or similar accounting platforms.

• Strong ability to complete bank reconciliations, code invoices accurately, and maintain organized financial documentation.

• Working knowledge of governmental accounting practices, including compliance-related recordkeeping and reporting requirements.

• Ability to manage competing deadlines, work independently, and produce accurate results in a structured environment.

• Effective communication skills with the ability to collaborate across departments and respond professionally to routine inquiries.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.