Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and vendor payment activities for an on-site team in East Hartford, Connecticut. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and experienced in maintaining accurate payables records in a fast-paced environment. The person in this role will help keep vendor accounts current, ensure documentation is complete, and contribute to smooth month-end and year-end accounts payable operations.

Responsibilities:

• Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year.

• Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing.

• Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping.

• Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct.

• Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution.

• Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures.

• Examine quarterly 1099 reporting details to identify missing or incomplete vendor information.

• Assist with year-end 1099 preparation to support accurate tax reporting and compliance.

• Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently.

Qualifications:

• Prior experience in accounts payable is required.
• Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail.
• Experience supporting payment activities such as ACH transactions and check runs.
• Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms.
• Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner.
• Comfortable working on-site in East Hartford, Connecticut.
• Proficiency with accounting or payables software; experience with dealer-focused systems is a plus.
• Strong organizational skills and the ability to manage multiple priorities while meeting deadlines.

Compensation

$20.90-$23.20 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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