Billing Specialist

We are looking for a detail-oriented Billing Specialist to support financial operations for an education-focused organization in Wisconsin. This Long-term Contract opportunity is ideal for someone who is confident working with invoices, student-related account activity, and third-party billing processes in a fast-paced office environment. The person in this role will help maintain accurate records, address account questions, and contribute to timely billing and collections activities. This is a permanent position with a Monday through Friday schedule and an as-soon-as-possible start date.

Responsibilities:
• Manage third-party billing by calculating charge amounts, setting up billing arrangements, and ensuring tuition and fee obligations are assigned to the appropriate sponsoring agency or payer.
• Create, review, and distribute invoices and account notices while following established procedures for payment tracking and overdue account follow-up.
• Maintain accurate student account records and process sponsored registrations, resolving mismatches between internal data and external agency information.
• Review accounts receivable activity, investigate billing irregularities, and make corrections to support accurate financial records and reporting.
• Process student refund transactions and verify supporting details to ensure compliance with internal guidelines and account accuracy.
• Compile, update, and monitor financial reports, billing documentation, account records, and related electronic or paper-based files.
• Respond to inquiries from students, staff, and external customers regarding invoices, refunds, payment expectations, late charges, and account procedures.
• Assist with department initiatives and special assignments that support billing, collections, and broader accounting operations.

Qualifications:

• High school diploma or equivalent required; additional post-secondary coursework in accounting or a related field is preferred.
• At least 2 years of experience in general accounting, billing, accounts receivable, or a closely related financial support role.
• Working knowledge of accounting practices, office procedures, and computerized billing or accounting systems.
• Strong Microsoft Excel skills, including the ability to build and work within detailed spreadsheets, along with accurate data entry ability.
• Comfort performing calculations such as percentages, ratios, reconciliations, and other billing-related financial reviews.
• Demonstrated ability to investigate discrepancies, solve account problems, and maintain a high level of accuracy and attention to detail.
• Effective written and verbal communication skills, with the ability to explain procedures clearly and work well with internal teams, agencies, and the public.

Compensation

$19.79-$22.91 Hourly

About Us

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