Administrative Assistant

6 month contract

Board Clerk/Admin

 

Key Responsibilities

Support board and committee meetings (setup, logistics, coordination)

Assist with public meetings (Brown Act exposure is a plus)

Set up conference rooms (tables, chairs, materials)

Coordinate food orders / pick up lunches as needed

Provide general admin/front desk support for the agency

Draft basic emails and support written communication

Assist with calendaring and scheduling

Create/edit documents in Word, Excel, PowerPoint

 

Top Requirements

2+ years administrative, front desk, or receptionist experience (4–5 years preferred)

Strong professionalism—comfortable supporting elected officials and leadership

Willingness to handle both clerical and hands-on tasks (setup, hospitality, etc.)

Strong written and verbal communication

Proficiency in Outlook, Word, Excel (not advanced)

 

Nice to Have

Brown Act knowledge or public board clerk experience

Not required—can train if candidate is capable and willing to learn

 

Interview Process

1 virtual panel interview

 

Additional Details

Occasional after-hours meetings hosted onsite (very rare)

If support is needed, schedule will be adjusted to avoid overtime

Still maintains 40-hour work week

Candidate must be comfortable in a high-visibility front desk role

Qualifications:

• At least 3 years of administrative support experience, preferably in a public sector, government, or board-support environment.
• Familiarity with public meetings and working knowledge of Brown Act requirements and related compliance expectations.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience coordinating calendars, scheduling appointments, and supporting meeting logistics in a fast-paced setting.
• Strong written communication skills with the ability to prepare agendas, minutes, reports, and detailed correspondence.
• Ability to perform accurate data entry, manage records, and handle multiple priorities with close attention to detail.
• Comfortable providing customer service and handling inbound and outbound communications with professionalism.
• Ability to work in a hybrid arrangement, including four days on-site in Oakland, California and one remote day using personal equipment.

Compensation

$33.25-$38.50 Hourly

About Us

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