Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist with a strong background in the construction industry. This position requires hands-on experience processing high-volume invoices, subcontractor payments, lien releases, and job cost allocations within a construction accounting environment.

Vista by Viewpoint experience is required. Candidates without recent Vista experience will not be considered.

Key Responsibilities

• Process high-volume full-cycle accounts payable transactions for multiple construction projects.
• Review, code, and enter vendor invoices utilizing appropriate job cost and general ledger allocations.
• Match purchase orders, receiving documentation, and invoices to ensure accuracy and compliance.
• Manage subcontractor payments, lien waivers, conditional and unconditional releases, and compliance documentation.
• Reconcile vendor statements and proactively resolve invoice discrepancies and payment issues.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Maintain accurate vendor records, including W-9s, insurance certificates, and subcontractor documentation.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Work closely with Project Managers, Project Accountants, and Operations teams to ensure project costs are accurately recorded.
• Support audit requests and provide documentation as needed.

Qualifications:

• 3+ years of Accounts Payable experience within the construction industry.
• Recent hands-on experience with Vista by Viewpoint is required.
• Strong understanding of construction accounting principles, including job costing and subcontractor payment processes.
• Experience handling lien releases, retention, and compliance documentation.
• Proficient in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis functions.
• Ability to manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Strong communication skills and ability to collaborate across departments.

Preferred Qualifications

• Experience supporting multiple entities or large-scale construction projects.
• Familiarity with progress billing and draw processes.
• Experience working with general contractors, subcontractors, or commercial construction firms.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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