Accounts Payable Specialist/Processor

We are looking for an Accounts Payable Specialist/Processor to support a non-profit organization in San Mateo, California. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, sharp data entry skills, and the ability to manage payables accurately across multiple departments. The person in this role will also have opportunities to contribute to reporting, research, and analysis projects based on experience and business needs.

Responsibilities:
• Process approximately 100 invoices each month with a strong focus on accuracy, timeliness, and complete documentation.
• Review and assign correct account coding for invoices submitted by multiple departments, ensuring expenses are recorded properly.
• Enter payable transactions into the accounting system and maintain organized records to support audit readiness and internal tracking.
• Assist with department-specific coding questions and help resolve discrepancies related to invoices, approvals, or supporting details.
• Contribute to recurring monthly and annual reporting activities by preparing data, updating schedules, and supporting financial documentation.
• Support special projects such as payroll-related research, data analysis, modeling, and the creation of forms when aligned with your background.
• Provide flexible support for additional accounting tasks and ad hoc assignments as priorities shift across the team.
• Offer backup assistance with accounts receivable activities when needed and learn internal systems used by the organization.

Qualifications:

• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Demonstrated experience processing invoices and applying accurate coding to payable transactions.
• Strong data entry skills with close attention to detail and a commitment to maintaining accurate financial records.
• Working knowledge of Excel for organizing data, reviewing information, and supporting reporting tasks.
• Familiarity with accounting platforms such as Intacct and exposure to payroll or financial systems is preferred.
• Ability to manage work involving multiple departments while maintaining deadlines and accuracy.
• Strong problem-solving and communication skills for researching issues and collaborating with internal stakeholders.

Compensation

$33.25-$38.50 Hourly

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