Employee Reimbursement Specialist
Responsibilities:
• Manage the full employee reimbursement process by reviewing incoming submissions, confirming required support is included, coordinating next steps, and following each request through approval and payment.
• Conduct targeted quality reviews of invoice records in Smartsheet to confirm data accuracy, completeness, and correct coding before payment processing continues.
• Identify recurring errors or inconsistencies and communicate findings to the appropriate processing team so corrections can be made promptly.
• Maintain an organized log of vendor and internal payment questions, monitor open items, follow up on aging requests, and document final resolutions.
• Prepare weekly accounts payable activity reports that summarize workflow volume, outstanding exceptions, reimbursement status, inquiry aging, and payment release activity by region.
• Monitor workload patterns and raise concerns when trends suggest potential capacity constraints or processing delays.
• Provide additional invoice processing support during high-volume periods to help maintain service levels across regional teams.
• Act as backup support for regional processors during scheduled or unexpected absences to ensure continuity of daily AP operations.
Qualifications:
• At least 2 years of experience in accounts payable, employee reimbursements, or a closely related finance operations role.• Hands-on experience reviewing invoices, assigning account coding, and supporting payment processing activities such as ACH or check runs.
• Proficiency with NetSuite, Coupa, and Microsoft Excel in a transaction-heavy environment.
• Strong attention to detail with the ability to verify documentation accuracy and identify coding or processing discrepancies.
• Experience tracking inquiries, maintaining organized records, and following issues through resolution.
• Ability to create clear weekly reports and communicate volume trends, aging items, and operational risks to management.
• Strong time management skills with the ability to handle multiple priorities in a fully remote, deadline-driven setting.
Compensation
$28.50-$33.00 HourlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company’s 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.
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